Running an effective meeting sounds like a piece of cake, right?
But given 70 percent of people think workplace meetings are unproductive, it looks there’s room for improvement!
Fine tuning the skills you need to run an effective meeting will build the respect of your peers, boost your productivity and save a whole lot of time and energy.
This short guide will turbo charge your next meeting.
The steps may seem simple. But how often do we consistently apply them? Put this guide into practice and watch the efficient meeting magic unfold.
Step One: Get clear on what you need to achieve
Figuring out exactly what you’d like to achieve is the most useful thing you can do for a successful meeting. It will guide who to invite and what to discuss and get everyone on the same page about what needs to get done.
The aim of your meeting could be any number of things, from brainstorming ideas for a new product, making a decision on an upcoming event or introducing a new project to a working group.
The specifics of what you are trying to achieve will vary. What matters s that you know exactly why you’re having the meeting and what needs to be achieved.
Once you’re certain of your objective, communicate it clearly to your attendees before they arrive at the meeting (preferably put it front and centre in your meeting invites).
Prepare a short, succinct meeting agenda that outlines what will be covered in the meeting and what people may need to prepare for in advance. You can also use this agenda to guide conversation in the meeting and keep people focused on the task at hand.
Step Two: Only invite people who really need to be there
A successful meeting hinges on having the right people in the room. For an effective meeting, only invite people who absolutely need to be there.
Ask yourself – who do I absolutely need to engage with? Then write a list and stick to it.
Avoid falling into the trap of inviting every man and his dog. Does everyone need to be at the meeting? Or can some people be briefed afterwards?
Step Three: End with an action plan
Effective meetings should produce effective outcomes. Set yourself up for success by ending your meeting with an action plan.
This doesn’t need to be super formal but make sure each action is assigned to someone, and make people aware of any deadlines they need to be met.
This short guide will have you well on your way to running efficient, purpose-driven meetings in no time.
What’s your best meeting horror story? What handy hacks have you seen other people use to keep things engaging? Drop us a line below or send a message on Instagram @thegrapevineclub.
Until next time,